Top 17 Benefits of Construction Management Software
Pro Tips

Top 17 Benefits of Construction Management Software

BuildBook Team
November 30, 2022
July 5, 2023

Picture this: you’re standing on a construction site, clipboard in hand, trying to manage a mountain of paperwork. You’ve got blueprints, change orders, and invoices coming at you from all angles, and you’re struggling to keep everything organized. Sounds like a nightmare, right? 

Managing your construction projects using pen and paper is not only time-consuming, but it can also be incredibly frustrating. If you’re ready for a change but don’t know where to start, it’s time you learn about construction management software. It’s a game-changer when it comes to budget tracking, managing project schedules, and improving communication with your team and clients. Adopting this technology can help make your business more efficient and projects more profitable. And maybe the biggest benefit of all—no more late nights catching up on paperwork and messages.

Already convinced you that you need construction management software? Awesome. You can skip ahead and check out our Construction Management Software Buyers Guide. Or, signup for a free 10-day trial of BuildBook. Still wanting to learn more? Read on. We’ve got 17 reasons why you need construction management software in your life—but first, let’s break down exactly what it is.

What is construction management software?

Construction management software (CMS) helps residential contractors, home builders, and remodelers streamline their operations, communicate with clients and subcontractors, and stay on top of every aspect of their business. 

This software helps streamline the project management process by giving you access to tools for cost estimates, tasks, schedules, budgets, bills & expenses, selections, communication, and many other essential pieces of construction projects.

Why should you use construction management software?

By using construction management software, contractors can save time and money while making sure every project is completed on time and within budget.

When it all boils down, construction management software like BuildBook exists to make your job easier. Instead of keeping track of important details in your head or on a yellow legal pad, you can trust the software to manage it all for you. If you’re looking to run your construction projects more efficiently, gain new clients, and scale growth—construction management software is where it all begins.

17 benefits of construction management software

When it comes to running a successful construction business, organization and communication are key. Construction management software helps contractors save time by automating tasks and facilitating communication between all the parties involved in a project.

Here are 17 of the biggest benefits of using construction management software in your business.

1. Construction management software saves time

As the saying goes, time is money. And that’s especially true in construction. Construction management software helps save time by automating many of the tasks associated with running projects and day-to-day operations. This gives contractors more time to focus on what they do best—building!

2. Construction management software improves communication

Our research shows that 72% of client disputes are directly related to poor communication.

Communication is key in any business, but that's especially true in the construction industry. In fact, according to our own research, 80% of homeowners say that communication with their contractor is critical to the success of their project. Construction management software facilitates good communication between all the different parties involved in a construction project—the team, the clients, and the subcontractors. It’s especially useful for teams working across town or even in another state. This way, everyone can stay on the same page and communicate seamlessly. 

Using construction management software, all project communication is centralized in one place, providing easy access to information whenever you need it. This can help prevent miscommunication and mistakes that can cost significant time and money—including client disputes.

3. Construction management software keeps you organized

Need to step up your organization skills on a project? Construction management software has you covered. With so many moving parts, construction management software helps contractors keep track of every aspect of their projects and business in one central location. You can't beat it.

Free up your time and let the software manage new project opportunities, client selections and decisions, project files, schedule changes or delays, and so much more.

4. Construction management software improves document management

When you’re managing a project, one thing is for sure—there’s a never-ending flow of documents and paperwork to keep track of. Instead of rummaging through piles of paper, software stores your documents within the project. Everything stays in one easy-to-access place, making it simple to find the information that you need fast. Best of all, you’ll have peace of mind knowing every document is safe and easy to access. 

5. Construction management software takes the work out of budgeting

Keeping track of project costs can be a nightmare. And if you’re still using pen and paper to track everything, human error is bound to happen. But with software, there's no need to spend hours crunching numbers and stressing about going over budget. Let construction management software do the heavy lifting for you! 

Using construction management software will give you a real-time look into your project costs as they are happening. You can see what’s been spent, what’s remaining, and get more visibility into risks like change requests, workloads, and other factors that can throw a wrench in your budget. 

So, whether you're managing a new home build or working on a kitchen remodel, software is the perfect tool to help keep your project on track and on budget. 

6. Construction management software makes scheduling easy

With BuildBook, scheduling is a simple as the dragging of a cursor

Managing a construction project is like playing a game of Jenga with deadlines and shifting schedules hanging over your head. One wrong move with everything comes crashing down. But guess what? Construction management software can handle scheduling too. With the click of a button, you can manage and update schedules in real time, making sure each piece of the puzzle fits perfectly. 

7. Construction management software improves estimating 

If you want to start your project off on the right foot, you need accurate estimates and proposals. Construction management software makes it easy to set clear expectations with your clients while adding efficiency to the entire process.

Construction management software like BuildBook offers templates that can be used to quickly create estimates and client proposals, send notifications reminders for team and client deadlines, and the list goes on and on. By automating these time-consuming tasks, you can focus on everything else you have on your plate. 

8. Construction management software reduces mistakes

If you’re relying on good old-fashioned pen and paper to get by, be prepared to have a lot of mistakes and errors on your hands. Missing a zero here or there can add up to some seriously costly mistakes. Relying on construction management software can help you keep mistakes to a minimum. 

9. Construction management software improves subcontractor communication

Stay organized by keeping all vital information in one central location. No more missed messages, no more confusion on who is responsible for what, and no more wasted time trying to track down answers. With streamlined communication at your fingertips, you can focus on what really matters—getting the job done on time and on budget.

10. Construction management software simplifies documentation and photo storage

Construction management software makes it easy to share documents, photos, and other files with everyone involved in a project. With one centralized place to store and share all project data, your team will be empowered to make better decisions in their day-to-day tasks. 

11. Construction management software simplifies the management of client selections and change orders

Keeping track of change requests and client selections can sometimes feel like an endless (and overwhelming) task. Between making sure selections are made on time, creating change orders, and scheduling adjustments… there can be a lot of moving parts to manage. Construction management software will help you keep your clients’ selections on schedule, your change orders addressed, and your timeline on track … all within just a few clicks. 

12. Construction management software improves client satisfaction

At the end of the day, the success of your company is dependent on the happiness of your clients.And the real key to keeping your clients happy is to keep them informed. Construction management software gives clients the information they need with real-time project progress updates, budget access, and an easy communication channel (which clients love).

BuildBook offers private client chat rooms in every project to make it easy to keep the lines of communication open and organized.

13. Construction management software simplifies marketing your business

We won’t sugarcoat it; marketing your business to the right clients can be tricky. And it can be even more challenging if you're in an area with lots of competition and businesses that have been around for years. But construction management software gives you the upper hand. With easy-to-use marketing tools, using software lets you market your business the right way.

14. Construction management software simplifies job costing

Manually tracking all of your project costs and calculating profits for your construction company is a hassle. If you're looking for something to outsource to construction management software—this is it. It streamlines the job costing process by creating a single place to create and store all of your costs by cost codes and categories. No more frantic calculations or endless spreadsheets. Just plug in the numbers and let the software do the rest. 

15. Construction management software helps you win more projects (or clients)

Can software really help you win more jobs? Absolutely. Clients like things that make their life easier. Just being one of the construction companies in town using advanced technology like this can set you apart from the pack. You'll impress potential clients with your ability to streamline and efficiently manage their projects, ultimately increasing your chances of winning more business. 

You can create stunning proposals that impress clients in just minutes with BuildBook

16. Construction management software simplifies keeping daily logs

Software is going to be your best friend here. Creating and sharing daily logs is easier than ever using construction management software. Whether you’re on the job site or in the office, you can effortlessly record and track important project details from any device on the go.  

17. Construction management software simplifies working in the field

Work smarter, not harder! Using software to handle the tasks that eat away at your time the most is a simple way to take your construction business to the next level. Plus, construction management software goes where you go and is easy to take with you. No more lugging around clunky documents when you’re in the field—everything is accessible right on your device. Take BuildBook with you anywhere using our mobile app.

Try construction management software for free

BuildBook construction management software is lightning fast, simple to use, and affordable for any size business.

If you are looking to increase efficiency and boost your bottom line, it’s time to give BuildBook a try. Our construction management software is free to test out for 10 days. Try it and see for yourself how BuildBook's construction management software can help you get time back, cut costs, and streamline your business operations.


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